This article explains how to change your email sender name in Outlook. This is the name your recipient sees in the From: field. We also cover changing the sender while composing an email and changing your Reply-to address. Instructions apply to Outlook 2019, Outlook 2016, Outlook 2013, and Outlook for Microsoft 365.
What to Know
- Go to File > Info > Account Settings > Account Settings. Choose email account and select Change. Next to Your name, enter a new name.Change the Sender: When composing a message, go to Home > New Email. Select the From drop-down menu and choose an account.Change the Reply-to address: Go to File > Info > Account Settings > Account Settings. Select Change and enter a new Reply-to address.
Change the Email Sender Name in Outlook
Here’s how to change the sender name when you send an email in Outlook:
- Go to File and select Info.
- Select Account Settings > Account Settings.
- In the Account Settings dialog box, choose the email account you want to edit and select Change.
- In the Your name text box, enter the name you want to appear in the From line of your emails.
- If you have a Microsoft Exchange account, you cannot change the display name. Contact your Exchange administrator to make this change.
- Select Next.
- Select Done.
- When you send a new email from the account, the From field contains the display name you defined.
- Change Sender While Composing Email
- You can also customize the sender when composing a new email using Outlook. In this case, you’ll select one of the multiple accounts you’ve set up in Outlook. Use this approach to change which account and name you’re sending email from on the fly, no matter what account you opened the new email from.
- To customize the sender when writing a new email:
- Go to Home and select New Email.
- Select the From drop-down menu and choose the account that you want to show in the From field.
- If you don’t see the From field in the email compose window, go to Options and select From.
- The name you’ve defined for that account shows up in the From field when the recipient opens the email.
Change the Reply-to Address
An alternative to editing the From field is setting the Reply-to address. The Reply-to address receives replies to the original email.
Go to File and select Info.
Select Account Settings > Account Settings.
In the Account Settings dialog box, choose the email account you want to edit and select Change.
In the Your name text box, enter the name you want to appear in the From line of your emails.
If you have a Microsoft Exchange account, you cannot change the display name. Contact your Exchange administrator to make this change.
Select Next.
Select Done.
When you send a new email from the account, the From field contains the display name you defined.
Change Sender While Composing Email
You can also customize the sender when composing a new email using Outlook. In this case, you’ll select one of the multiple accounts you’ve set up in Outlook. Use this approach to change which account and name you’re sending email from on the fly, no matter what account you opened the new email from.
To customize the sender when writing a new email:
Go to Home and select New Email.
Select the From drop-down menu and choose the account that you want to show in the From field.
If you don’t see the From field in the email compose window, go to Options and select From.
The name you’ve defined for that account shows up in the From field when the recipient opens the email.
To configure the Reply-to address:
- Go to File > Info.
- Select Account Settings > Account Settings.
- Choose the email account you want to change and select Change.
- In the Reply-to address text box, enter the email address you want to receive replies to your messages.
- Select Next.
- Select Done. When the recipient replies to the email, the reply will go to the Reply-to email address you’ve specified.
Go to File > Info.
Choose the email account you want to change and select Change.
In the Reply-to address text box, enter the email address you want to receive replies to your messages.
Select Done. When the recipient replies to the email, the reply will go to the Reply-to email address you’ve specified.
- How do I change my signature in Outlook?
- To change your Outlook signature in Windows, go to File > Options > Mail > Signatures. On a Mac, go to Preferences > Signatures.
- How do I change a recipient name in Outlook?
- To change how an email recipient’s name appears, open your Outlook address book, find or create a contact listing for the person, and then edit the Display Name.
- How do I change my Outlook password?
- To change your Outlook password in Windows, go to File > Account Settings > your account > Change. On a Mac, go to Tools > Accounts, choose your account, and enter a new password.
- How do I create an email alias in Outlook?
- To make an alias email address in Outlook, go Home > Other Email Address and enter an alias email address in the From field. On Outlook.com, select Your info > Manage how you sign in to Microsoft > Add Mail > Create a new email address and add it as an alias.
To change your Outlook signature in Windows, go to File > Options > Mail > Signatures. On a Mac, go to Preferences > Signatures.
To change how an email recipient’s name appears, open your Outlook address book, find or create a contact listing for the person, and then edit the Display Name.
To change your Outlook password in Windows, go to File > Account Settings > your account > Change. On a Mac, go to Tools > Accounts, choose your account, and enter a new password.
To make an alias email address in Outlook, go Home > Other Email Address and enter an alias email address in the From field. On Outlook.com, select Your info > Manage how you sign in to Microsoft > Add Mail > Create a new email address and add it as an alias.
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